Mobility System Evaluation Checklist
Selecting a Mobility system to run your rental business is a daunting decision that will affect your company for many years. Many products offer the same or similar features, and it can be confusing to sort out what’s essential and what’s not. This checklist can help.
RentGuruz Mobility Application Platform provides the best mobility business management solution for transforming your company to thrive in the new digital economy. Built on a future-proof platform with open architecture for rapid integrations, scalability, and ease of use, RentGuruz delivers unparalleled value to small and mid-market organizations. Connected Business. Delivered.
1
PRODUCTIVITY
What can the product do to make you and your staff more productive?
2
FUNCTIONALITY
What features and functions does the product have that actually perform the daily operation and business management functions?
3
TECHNOLOGY
Does the product leverage technology for mobility, usability, customizability, and maintainability?
4
VALUE
How does the product maximize features and functions vs. cost for the usable lifetime of the product?
5
RISK
How does the product minimize risk and facilitate security (both network and financial security)?
Use this checklist to compare the features and benefits of ERP vendors across these five categories:
1
PRODUCTIVITY
What can the product do to make you and your staff more productive?
Feature
Benefit
Intuitive
Easy to learn and use.
Work from anywhere
Access to system from any device, anytime, anywhere to facilitate staff working from home, late/weekend shifts, and field personnel.
Multi-platform
Access to system from any form factor, including PC, Mac, Android Tablet, iPAD, Apple iPhone, Android Phone etc.
Localized
Use for any currency, select metric or imperial. Select Miles or Kms, Litres or Gallons, Select Date format dd/mm/yyyy or mm/dd/yyyy.
Workflow
Automate business processes, approvals, and notifications.
Document management
Make documents accessible to all key personnel.
Better, quicker decisions & fewer mistakes
Comprehensive reporting to make informed decisions without the guesswork.
2
FUNCTIONALITY
What features and functions does the product have that actually perform the daily operation and business management functions?
Feature
Benefit
Multi-site
Support multi-location, and international companies,
Revenue management
Support standard expenses and payments, refunds, deposit, deposit refunds, pre-authorization & capture and release functions, Invoice & recurring invoices.
Quote-to-cash
Create quotes, convert to rental order, check fleet availability, process pickup and return, invoice, and collect payment.
Reporting
The system includes integrated reporting dashboard that allows HTML screen view, additionally it can be exported to PDF, Excel or Printed or Emailed
Industry suppor
Capable of Integrating with GPS Tracker, Phone-as-a-key Telematics, eToll Gates and Automated Toll Charges.
CRM combined with Robust Operations
Share a single database between Operations and CRM – no need to synchronize two databases with the same information.
3
TECHNOLOGY
Does the product leverage technology for mobility, usability, customizability, and maintainability?
Feature
Benefit
True cloud
All functionality is accessible through the internet using a standard browser without the need for any software installation on the user’s device.
Responsive design
View and interact with every page of the application on any device with a minimum of resizing, panning, or scrolling.
User interface
Modern look and feel. Customized screens and dashboards. Easy access to tasks with minimal clicks and intuitive workflow..
Customizable and flexibl
Modify and customize business logic to meet your company’s unique requirements with help of our developers team.
Full relational database
All system data stored in a relational SQL database.
Database export
Access and export relational versions of all data for reporting.
4
VALUE
How does the product maximize features and functions vs. cost for the usable lifetime of the product?
Feature
Benefit
Low Total Cost of Ownership (TCO)
Reduce the total cost of ownership, including licensing, support, hardware, upgrade, and hosting costs.
Scale as you grow
Pay only for what you use. Add more resources when you need them.
Flexible licensing options
Offers per transaction based subscription licensing (depreciable capital expense versus an ongoing operating expense).
Preserve capital for other initiatives
Cloud deployments reduce the need for initial cash outlay for hardware and software purchases.
Charged by transactions done, not by fleet size
The value of an system is directly related to the number of transactions.
5
RISK
How does the product minimize risk and facilitate security (both network and financial security)?
Feature
Benefit
Predictable monthly costs
Not vulnerable to spikes in IT costs. Standardizing on a platform allows you to predict your monthly cost for the system.
Deploy quickly
Eliminate time delay and risk of unplanned costs by deploying quickly with a cloud solution.
Data in the cloud
System leverages data security from cloud server. Data kept on local servers are more vulnerable to attack.
Simpler integration with other web apps
Utilize web capabilities to integrate with other web-based business applications.
Vendor handles updates and upgrades
Eliminate risk of missing an upgrade with a cloud solution.
FUTURE PROOF
Future-proof platform
Single data model, flexible deployments, streamlined integrations
Shared data and cross-team workflows make collaboration seamless, and business automation drives efficiency. RentGuruz can be ranked highest in customer experience and product usability, and our platform integrates easily with the tools you already use.
CUSTOMER FRIENDLY
Customer-friendly licensing
Only pay for the functionality you need and the business you execute.
RentGuruz offers flexible licensing plans and transparent pricing, and we don’t charge extra to add users. Like an electric meter, customers only pay for the power they consume. As your business needs to scale up or down based on market changes or seasonal requirements, RentGuruz scales with you, ensuring you only pay for what you booked, as you need it.
About Our Application Platform
Rentguruz is
State of the Art Technology
With ERP level sophistication, the design of RGZ lays emphasis on anticipating the possible user needs and on warranting that the cloud based application offers easy to understand, access and use elements that make such actions possible.
Popular Questions
Frequently Asked Questions
What is the RentGuruz Evaluation Checklist for?
The checklist helps rental businesses compare mobility platforms based on productivity, functionality, technology, value, and risk to choose the right system.
How does the checklist evaluate productivity?
It checks features that improve staff productivity like intuitive design, automation, multi-platform access, and reporting tools.
What functionality criteria are included?
The checklist covers booking, fleet, CRM, multi-site support, reporting, revenue management, and integration with industry tools.
Why is technology important in the evaluation checklist?
Technology criteria assess cloud access, responsive design, customizable workflows, modern UI, and data accessibility for business growth.
What value metrics are tested in the checklist?
Value assessment looks at total cost of ownership, scalable pricing, flexible licensing, and pay-for-use models to match business needs.
How does the checklist measure risk?
Risk evaluation includes predictable costs, cloud data security, quick deployment, vendor updates, and easy integrations.
Can this checklist help compare different rental systems?
Yes, the evaluation checklist gives categories and questions to objectively compare multiple systems and their business impact.
